Event organizers have long relied on a patchwork of forms, spreadsheets, and email threads to wrangle conference speakers. That workflow is inefficient, error-prone, and forces teams to manually copy accepted proposals into their event website, registration system, and mobile app. EventMobi’s Call for Speakers removes those steps by placing the entire speaker sourcing process inside the same platform already used to build an event website, sell registration, and launch a mobile event app. It gives organizers a unified workspace to collect, review, and publish speaker proposals without adding another vendor to the stack.
This new capability extends EventMobi’s existing event management suite, which has been adopted by more than 30,000 planners around the world. EventMobi’s Call for Speakers is not a standalone product but a native module that makes speaker recruitment feel like a natural part of event planning. From the first call for papers to the final agenda in the attendee app, everything stays connected, which reduces manual work and keeps data accurate from submission to showtime.
What is EventMobi Call for Speakers?
Call for Speakers is a purpose-built module for collecting, reviewing, and notifying speakers. It replaces the common trio of an online form, a spreadsheet tracker, and a personal inbox. Organizers create a branded submission page on their event website, set custom fields for speaker details and session tracks, and open submission windows for a defined period. When speakers submit, their proposals appear in a central workspace alongside status, submission date, and organizer notes.
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The module is designed to handle the full lifecycle of a speaker proposal. Teams can filter by pending, accepted, rejected, or notified status, add notes during review, and update multiple proposals at once. When a proposal is accepted, one click turns it into a pre-filled speaker profile and session, with any uploaded files attached. Accepted sessions can then flow straight into the event website, registration, and mobile app, so the program is always in sync.
What stands out
Branded submission portal
The public submission page is fully customizable. Organizers use the same drag-and-drop editor they already know from EventMobi to change form fields, adjust colors, and match the event’s branding. The page can be published as a standalone URL or embedded in an existing site, and it requires no login for speakers. This low-friction experience encourages more quality proposals from members, customers, and industry experts.
Centralized review workspace
Every proposal lands in a single table that shows status, submission date, and timestamped notes. Teams can filter and sort by any field, add comments during review, and apply bulk actions to update several proposals at once. This visibility eliminates the need for status meetings and gives organizers a clear picture of what is still pending. The ability to export to Excel also makes reporting and external review simple.
Controlled notification system
Changing a status never sends an email automatically. Organizers decide when speakers hear back, which is especially useful when decisions shift mid-review or contracts have not closed. Acceptance and rejection emails can be sent individually or in bulk, with a preview and full control over the message through Custom System Emails. Sent tracking helps teams know when messages go out, while the option to wait prevents awkward communications.
Who it’s for
Associations are among the biggest beneficiaries. Annual conferences and continuing education programs often depend on sessions sourced from members and industry experts. Many associations currently pay for a standalone call-for-proposals tool and then rekey every accepted session into their event platform. With Call for Speakers, members submit through a branded page on the association’s EventMobi site, and accepted proposals become published sessions in one click. This removes a significant administrative burden and reduces the chance of errors.
Corporate event marketers also gain a strategic advantage. User conferences and customer events thrive on customer and partner voices, and every submission represents someone eager to tell their story. By putting submissions next to the event website and registration, marketing teams can review faster and publish the agenda sooner. For organizations that run events all year, the submission page can stay open as long as needed, making it a persistent pipeline for fresh content. Even small event teams with limited staff will appreciate the time saved by not having to juggle multiple tools.
What makes it worth considering
The biggest win is the elimination of a separate system. Event organizers no longer need to purchase or maintain a niche call-for-proposals tool, and they avoid the tedious work of copying data from one platform to another. Because Call for Speakers is built into the EventMobi ecosystem, everything is already integrated: speaker bios, session descriptions, and uploaded files move seamlessly into the event app and website. This integration also improves data quality, since there is no opportunity for transposition errors during manual entry.
The controlled notification workflow is another standout. Many tools send emails automatically when a status changes, but that can be problematic when a speaker is a maybe or when a contract is not finalized. Call for Speakers puts the organizer in charge of timing, which is a thoughtful touch. Combined with the ability to customize emails and track delivery, it gives communication the same care as the rest of the event experience. For organizations that value a polished speaker journey, this level of control is genuinely useful.
EventMobi also designed the module to scale with the event. Whether an organizer collects twenty proposals or two thousand, the central workspace remains manageable with filtering, bulk actions, and export capabilities. The interface is consistent with the rest of the platform, so there is no steep learning curve for existing users. New users will find the drag-and-drop editor intuitive and the workflow straightforward, even without prior experience in speaker management.
Verdict
EventMobi’s Call for Speakers is a strong addition to an already comprehensive event management platform. It solves a real problem by removing a fragmented process and keeping everything in one place. For associations, corporate event teams, and conference organizers, it simplifies the path from speaker proposal to published agenda, saving time and reducing administrative overhead. The feature is included in EventMobi packages, which makes it a smart value for teams already using the platform. Organizers gain a clean, integrated way to manage the full speaker journey without juggling extra tools.
Frequently asked questions
It is a module inside EventMobi that lets organizers collect speaker proposals, review submissions, and turn accepted proposals into speaker profiles and sessions.
No. Speakers submit through a branded portal without creating an account, making the process frictionless for potential presenters.
Yes, they can add custom fields, set open and close dates, enable spam protection, and match the event's branding using a drag-and-drop editor.
Every proposal lands in a single table with status, submission date, and timestamped organizer notes. Teams can filter, sort, apply bulk actions, and export to Excel.
Organizers decide. Changing a status never sends an email automatically; decision emails can be sent individually or in bulk when the team is ready.
The feature is included in EventMobi packages, so there is no separate system to buy and no per-submission fee.
Associations, corporate event marketers, and teams running annual conferences or year-round education programs benefit from keeping speaker sourcing inside the same platform.
